QUOTATION SOLICITATION FOR PROCUREMENT OF ONE UNIT OF 30-SEAT CAPACITY CITY BUS FOR LAGOS STATE MODEL (INCLUSIVE) COLLEGE, AGBOWA, EPE, LAGOS STATE
LAGOS EKO SECONDARY EDUCATION PROJECT
Credit No: 45910-NG Date: 9 April, 2013
QUOTATION SOLICITATION FOR PROCUREMENT OF ONE UNIT OF 30-SEAT CAPACITY CITY BUS FOR LAGOS STATE MODEL (INCLUSIVE) COLLEGE, AGBOWA, EPE, LAGOS STATE
The Lagos State Government of Nigeria has received a credit from the International Development Association toward the cost of Lagos EKO Secondary Project and intends to apply part of the proceeds of this credit to payments under the contract for the Procurement of One Unit of 30-Seat Capacity City Bus for Lagos State Model (Inclusive) College, Agbowa, Epe, Lagos State
1. The Lagos EKO Project now invites sealed bids from eligible suppliers for the
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S/N |
DESCRIPTION |
QUANTITY |
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1 |
30-Seat Capacity City Bus |
1 |
2. Your quotation should reach the undersigned within 14 days from the date of this advert.
3. The goods shall be procured through the National Shopping procedures specified in the World Bank Procurement Guidelines.
4. The technical specifications and schedule of requirements are provided in the attached Annexes 1 & 2.
5. The goods supplied under this contract shall conform to the standards provided in the attached Technical Specification
6. All goods delivered shall be inspected and must conform to the contract and any sub-standard goods shall be rejected.
7. Goods shall be delivered within 30 days from the date of signing of the contract, together with a suppliers invoice showing their description, quantity, unit price, and total amount.
8. The supplier is required to supply the goods together with the detail operations and maintenance manual for each appropriate unit of the supplied goods.
9. The supplier shall warrant that the goods supplied under the contract are new and unused.
10. The supplier shall not assign, in whole or in part, its obligations to perform under this contract, except with written consent of Lagos EKO Project.
11. Lagos EKO Project may terminate the contract, if the supplier fails to deliver any or all of the goods within the period specified, or within any extension thereof granted in writing by Lagos EKO Project
12. The supplier request for payment shall be made in writing, accompanied by an invoice as stated in clause 8. All payment shall be made promptly and in no case later than 20 days after delivery and acceptance of goods.
13. Hundred percent of the contract price shall be paid on receipt of the goods and upon submission of delivery documents acceptable to Lagos EKO Project within 21 days after the date of certification.
14. Prices charged by the supplier for goods delivered and services rendered shall not vary from prices quoted. Prices shall therefore be fixed.
15. The supplier shall be entirely responsible for all applicable taxes, including 1% Lagos State Government research and development levy.
16. The validity period for the quotation shall be 60 days from the date of submitting the quotation.
17. Original copy of quotation shall be submitted sealed in an envelope and addressed to
The Project Coordinator,
Lagos EKO Project,
4, Emina Crescent,
Off Toyin Street
Ikeja,
Lagos.
18. The successful supplier shall be notified in writing and furnished with a Purchase
Order and shall have an effective with Lagos EKO Project on receipt of the duly signed and dated contracted by the purchaser.
19. Your quotation must be delivered to the address below by 23 April, 2013
20. The successful Contractor shall be notified in writing.
Yours faithfully,
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Kayode Adeleye
For: Project Coordinator
BASIC TECHNICAL SPECIFICATIONS FOR 30-SEAT CAPACITY CITY BUS
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S/N |
Component |
Features |
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1 |
Fuel |
Petrol/Diesel
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2 |
Seat Capacity |
Minimum of 30 Seats
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3 |
Transmission System |
Manual Transmission
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4 |
Speed |
5-Speed
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5 |
Engine |
Minimum of 2.5 liter,
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6 |
Audio system |
AM/FM radio with cassette player
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7 |
Air conditioner
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Air conditioner with control for each seat
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8 |
Steering |
Power Steering
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9 |
Length |
Minimum of 6900 mm |
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10 |
Width |
Minimum of 2020 mm |
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11 |
Height
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Minimum of 2550 mm
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12 |
Door |
One driver side door One foldable passenger door |
Schedule of Requirements
The delivery schedule expressed as weeks/months stipulates hereafter a delivery date which is the date of delivery. In order to determine the correct date of delivery hereafter specified, the Purchaser has taken into account the additional time that will be needed for international or national transit to the Project Site or to another commonplace.
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S/N |
DESCRIPTION |
QUANTITY |
DELIVERY SCHEDULE, FROM DATE OF CONTRACT AWARD |
SHIPMENT |
DELIVERY LOCATION |
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1 |
30-Seat Capacity City Bus |
1 |
30 days |
Single Shipment |
Lagos EKO Project Office, 4, Emina Crescent , Off Toyin Street, Ikeja, Lagos |
TABLE: 1
TECHNICAL EVALUATION
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CHECK LIST |
Specification as indicated in the Quotation solicitation letter (QS) |
NAME OF BIDDERS |
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ii)
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iii) |
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iv)
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v)
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Responsiveness |
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TABLE 11a
RESPONSIVENESS OF BIDS
RESPONSIVE BIDS
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LOT |
NAME OF RESPONSIVE BIDDER |
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TABLE 11b
NON RESPONSIVE BIDS
Lot------------------------
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Name of Bidder |
Reasons for Non-responsiveness |
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TABLE IIIa
FINANCIAL EVALUATION
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S/N |
BIDDER |
DESCRIPTION OF ITEM |
QTY |
U/PRICE (N) |
AMOUNT |
RANKING
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1 |
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TOTAL |
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TABLE IIIb
FINANCIAL EVALUATION
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S/N |
BIDDER |
DESCRIPTION OF ITEM |
QTY |
U/PRICE (N) |
AMOUNT |
RANKING
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TOTAL |
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TABLE IIIc
FINANCIAL EVALUATION
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S/N |
BIDDER |
DESCRIPTION OF ITEM |
QTY |
U/PRICE (N) |
AMOUNT |
RANKING
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TOTAL |
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RECOMMENDATIONS FOR AWARD OF CONTRACT
Based on the ranking of responsive bidder on Table IIa, the Bidder is recommended for the award of contract.
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Procurement Officer
CONTRACT AGREEMENT
THIS AGREEMENT made the __ day of ………………..
Between
____________________________________________
(hereinafter called "the purchaser") of one part.
and
______________________________________________
(hereinafter called the supplier") of the other part.
WHEREAS the Purchaser is desirous to procure ------------------------(Brief description on what to procure)
NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:
1 In consideration of the sum of ------------------ (insert contract amount) the supplier shall supply the items described in the schedule attached hereto.
2 The contract price shall also include Vat and Tax.
3 The item(s) shall be delivered within 30 days from the date of this award.
4 The following documents shall be deemed to form and be read and construed as part of this agreement, viz:
- the bid form and price schedule submitted by the bidder;
- the schedule of Requirement as stated in the Quotation Solicitation Letter (QSL)
- the Technical Specification as stated in the Quotation Solicitation Letter (QSL)
5 Delivery of the Goods shall be to the (insert place of delivery). A copy of the delivery waybill duly signed by the Store Officer shall thereafter be submitted along with the request for the final payment.
6 The cost of this contract is fixed and shall include all expense up to the delivery of the goods at the address stated in 3 above.
7 The payment terms for this contract is 100% upon delivery and acceptance of the item less the applicable taxes.
IN WITNESS whereof the parties hereto have caused this Agreement to be executed the day and the year first above written.
SIGNED, SEALED AND DELIVERED:
For and on behalf of the purchaser by:
Name:
Rank:
Signature and Date _________________
In the presence of:
Name:
Rank:
Signature and Date __________________
SIGNED, SEALED AND DELIVERED
For and on behalf of the supplier by:
Name _____________________________
Address ___________________________
Signature and Date __________________
In the presence of:
Name ____________________________
Address __________________________
Signature and Date _________________
Lagos Eko Project @ 2013. |